This introductory 2-hour webinar provides payroll practitioners with a clear foundation in the purpose and operation of notional rosters. It explains when a notional roster may be needed, how it differs from an employment agreement and an operational work roster, and why payroll will need access to accurate and current working-pattern information.

Who Should Attend

Payroll practitioners, payroll managers, and anyone responsible for payroll compliance or preparing for the proposed Employment Leave Act.

Purpose

Notional rosters are a new and important feature of the Employment Leave legislation. They will be required where an employee has standard hours, but their employment agreement does not fully specify the days and times those hours are to be worked.

For payroll, the notional roster will help establish when an employee is expected to work and, consequently, when certain types of leave may be taken, paid and deducted. This makes accurate roster information essential to the operation of the new hours-based leave framework.

The webinar will introduce the effect notional rosters may have on annual leave, sick leave, bereavement leave and family violence leave. It will also identify the basic employment agreement, payroll system, record-keeping and process changes organisations should begin considering before the new legislation is implemented.

This is an introductory programme. It is intended to build awareness and understanding of the new concepts and their payroll implications. It will not attempt to cover every complex calculation, exception or transitional provision.

Key Topics

• What is a notional roster?
• When might a notional roster be required?
• Employment agreements, work rosters and notional rosters
• Information expected in a notional roster
• Effect on annual leave
• Effect on sick leave
• Effect on bereavement and family violence leave
• Relationship with public holidays
• Keeping a notional roster current
• Introductory payroll system considerations
• Common payroll risks

Learning Outcomes

By the end of this webinar, participants will be able to:

1. Explain the meaning and purpose of a notional roster;
2. Identify the circumstances in which a notional roster may be required;

Practical Outcome

Under the Employment Leave Act, knowing an employee’s total standard hours will not always be enough. Payroll may also need to know how those hours are allocated to particular days and times.

A properly established and maintained notional roster will provide important information for determining when leave may be taken, how many hours or part-days should be deducted and what payment is required.

This introductory webinar will give payroll practitioners the foundation they need to understand notional rosters, identify where they may be required and begin preparing employment information, payroll systems and internal processes for the new framework.

Webinar Details

Date: 10^th September 2026
Time: 9:30 am – 11:30 am

Cost

NZPPA Member: $150 + GST
NZPPA Non-member: $175 + GST
Group booking special: Receive 25% OFF from the second attendee onwards when booking two or more people. To arrange a group booking, email training@nzppa.co.nz.